Business Coordinator

Job title: Business Coordinator

Career Level: C

Are you ready to drive excellence and enable business transformation? As a Business Coordinator, you will be a key partner to senior leaders, demonstrating advanced automation and digital solutions to streamline workflows and deliver support across business operations, communications, and project activities. If you’re digitally fluent, proactive, and passionate about continuous improvement, this role is for you!

Accountabilities

• Manage complex calendars, prioritize meetings, and coordinate across global time zones using intelligent digital platforms.
• Arrange complex domestic and international travel, visas, and accommodations; reconcile expenses and ensure policy compliance.
• Support procurement processes including PO creation, vendor onboarding, SOWs, and invoice tracking, adopting and influencing standardized ways of working.
• Plan and implement virtual and hybrid events, leveraging collaboration tools (Teams, Zoom, etc.) and digital logistics solutions.
• Be responsible for the operating rhythm for committees/teams, tracking actions and deliverables with automated dashboards and workflow tools.
• Handle sensitive and confidential information with discretion, employing secure digital platforms for information management.
• Establish effective relationships with the wider Business Coordinator community, Global IT Leadership Teams, respective SET area teams, and external partners.
• Demonstrate confident communication skills, managing priorities and expectations with integrity and influencing positive outcomes.
• Continuously review and refine administrative processes, implementing standards and templates to maximize automation and digital enablement.
• Proactively use available learning and tools (e.g., ChatGPT, Copilot, Thriving in the Age of AI training) and seek professional development opportunities.
• Champion the adoption and integration of automation tools (e.g., AI-driven scheduling, digital document management) to simplify and standardize business support processes and develop a culture of innovation and learning.

Essential Skills/Experience

• Education: Bachelor’s degree or equivalent experience.
• Proven experience managing complex calendars, meetings, international travel, expenses, procurement (POs/SOWs/vendor onboarding), invoices, and vendor management across time zones.
• Hands-on use of enterprise AI and automation tools (e.g., Copilot, AZ ChatGPT) to streamline workflows, scheduling, and standardize processes.
• Ability to design and maintain automated trackers/dashboards (e.g., Power BI, SharePoint/Lists, Smartsheet) for actions, deliverables, and operating rhythms.
• Advanced proficiency with all Microsoft 365 applications (Teams, Outlook, SharePoint, OneDrive, OneNote, To Do) and other digital tools (Zoom, Teams, etc.) for virtual/hybrid events and logistics.
• Strong adherence to confidentiality, data privacy, and information governance using secure digital systems.
• Analytical, organizational, and communication skills; effective stake holder management at senior levels.
• Proven ability to collaborate across teams and levels, communicate clearly, adapt quickly, and build productive relationships that make collaboration seamless and effective.
• Demonstrated ability to inspire and embrace change, solve problems proactively and effectively, and handle multiple priorities in a fast-paced global environment, with ongoing upskilling in AI/digital tools.
• May involve occasional early/late meetings to accommodate different time zones worldwide.
• Periodic travel may be required for onsite meetings and events.

Desirable Skills/Experience

• Relevant vocational qualification

At AstraZeneca, we are more than just a leading pharmaceutical company; we are a global science-led organization dedicated to discovering and developing life-changing medicines. Our commitment to innovation drives us to push boundaries and embrace new technologies. Here, you will find an inclusive culture that values diversity and encourages collaboration. We are passionate about lifelong learning and development, ensuring that everyone can reach their full potential. Join us on our mission to make a meaningful impact on patients' lives worldwide.

Ready to take on this exciting challenge? Apply now to become part of our dynamic team!

Date Posted

12-Nov-2025

Closing Date

18-Nov-2025

AstraZeneca embraces diversity and equality of opportunity.  We are committed to building an inclusive and diverse team representing all backgrounds, with as wide a range of perspectives as possible, and harnessing industry-leading skills.  We believe that the more inclusive we are, the better our work will be.  We welcome and consider applications to join our team from all qualified candidates, regardless of their characteristics.  We comply with all applicable laws and regulations on non-discrimination in employment (and recruitment), as well as work authorization and employment eligibility verification requirements.

AstraZeneca embraces diversity and equality of opportunity. We are committed to building an inclusive and diverse team representing all backgrounds, with as wide a range of perspectives as possible, and harnessing industry-leading skills. We believe that the more inclusive we are, the better our work will be. We welcome and consider applications to join our team from all qualified candidates, regardless of their characteristics. We comply with all applicable laws and regulations on non-discrimination in employment (and recruitment), as well as work authorisation and employment eligibility verification requirements.